Here you go Zero : People feel free to modify this or add as necessary
*Damn you Moonie For posting while I type! I steal more of your sake*
1) Keep things organized.
Make specific catagories in bold. For example
Blah blah blah blah blah blah blah blah blah blah blah blahblah
blah blah blah blah blah blah blah blah
2) Tech Prefs.
This is mostly a matter of taste but the common ones are:
A) 29.97 FPs
B) 720x480 or 640x480 (Depending on the final video. It is easier to resize down than to go up so if you want the final project to be 720x480, specifiy that)
C) Compressed with Huffyuv or Lagarith (You may also offer uncompressed as a backup)
D) Specify what you DON'T want like subtitles, watermarks, hentai, that sort of thing.
E0 Interlaced or Deinterlaced footage. The universal choice is Deinterlaced. Easy to import into a video editing program and saves you the hassel of trying to Deinterlace the footage yourself. Trust me, it is not fun.
3) Editor List
Use it to keep track of your editors and what they are doing so both the participants and anyone looking to join would know what is being used in terms or songs and anime. It works great when you go to put in the credits since you have all the info at your fingertips so you don't have to page through dozens of posts to find who is doing what. A common way of doing this is like this one from my own project:
Opening: Krisqo | Various | The Blood of Cu Chulainn | Unknown
1) Krisqo | Kaleido Star | Tattoo Kiss | r.o.r/s<<Complete>>
2) Stolen Soul | Chrono Crusade | Tsubasa wa Pleasure Line |Minami Kuribayashi<<Complete>>
3) Stolen Soul | Utena | Rinbu Revolution | Masami Okui<<Complete>>
4) Movie Marc | Ouran High Schoo Host Club | Sakura Kiss | Chieko Kawabe <<Complete>>
5) l.fist | One Piece | Kokoro no Chizu | Boystyle <<Complete>>
6) l.fist | Sonic X | Sonic Drive | Hironobu Kageyama <<Complete>>
7) l.fist |Digimon Adventure | Butter-Fly | Koji Wada <<Complete>>
8) Gods Dark Angel | Bleach | D-technoLife | UVERworld <<Complete>>
9) Gods Dark Angel | Mahou Sensei Negima| Happy Material | A Lot of People
10) Hinano | Karin | Scarlet | BRACE;d <<Complete>>
11) Yukitosan | Vandread: The Second Stage | Justice | Aki Kudou
12) Douggie |Midori Days | Sentimental | CooRie
13) Moonie211 | Moldiver | Go! Go! Moldiver | Yukana Nogami <<Complete>>
14) Moonie211 | Galaxy Angel Z | Yumemitai ANGEL-tai | Angel-tai
15) Krisqo | Cardcaptor Sakura | Platinum | Maaya Sakamoto <<Complete>>
16) Onimura | Steel Angel Kurumi 2 | A Miracle That Begins With a Kiss (Mark2) | Steel Angels
17) DivineQueenYeiweh | Yu-Gi-Oh | ??? | ???
Here we have the editors noted clearly in bold with the song title, artist, and anime used all together. One thing you should also do is make a note someway to indicate which tracks are done. I used <<Complete>> here but other have used small gifs or highlighted the line of info in a specific color. The choice is yours.
(note: I copied this style from Project Trinity)
4) The Mix
This only applies if you are making a video to a mix of songs like in SOAD Rebirth Through Insanity. Make sure the mix is in it's final compeled stage before posting it, otherwise, you will be messing up editors who have already started thier segement if you change the portion of the song or the songs it is mixing into. Note: Be sure to link the mix to a reliable source, that way the mix won't get lost. See mentioned MEP for an example. You may also want to cut the song into the desired segments and make them available for download. That way the editors don't have to waste time trying to locate the right point to make the cuts in the audio. And do provide the audio clips in .WAV format. WAVs are the best source to use when editing and it saves time since the editors won't have to convert the audio itself.
4) Footage Quality
Unless you are doing one of those "WTF" videos, the standard is to use high quality DVD footage and to export at as high a quality as possible. Some people may want to use anime that you cannot find on DVD yet so you will have to make the call. I don't see a problem as long as the source material is excellent looking, but stress DVD.
5) Final Encode
You can include this with the techincal specs of the video, just be sure to note that it is not what is being submitted. There are a few choices here. You have a bunch of large lossless video clips sitting on your PC. Depending on the length, each may be upwards of 700+MB. When you export the video, you want to get down to a reasonable size as to not destroy the ORGs upload servers. From experience, it seems you can get a nice 23 min video with clips of about 0:30-1:00 down to about 250MB using XviD. 1 hour videos like the DDR projects and AMV Hell 3 seem to cap at 699MB. These should be a good max and min to shoot for. To make things even smaller, you can putz with h.264 for the export. You'll need someone else to explain it since I don't have much experience.
6) The KEY
Aside from PM, leave other means for your participants to get a hold of you. AIM, MSM, E-Mail. You are not on the org everyday and the forums conk out once in a while so this is a backup means for keeping the communication going.
And be sure not to disappear. Check back as often as you can to be able to answer and questions that your editors may have. If you are going to be absent for like a couple of weeks, post that so we all know that you have not forgotten about the project. Nothing is worse than spending several hours editing a video and finding out that the coordinator has bailed.
I hope this helps along with the MEP exampled given.