JaddziaDax wrote:OMG, AngelDragoon hit the nail on the head with confirmation communication! Lack of confirmation has RUINED conventions for me! It majorly sucks to travel across the country only to find out that your video didn't make it in for whatever reason during the convention. (Yes, I'm still holding a grudge.)
I know coordinators have lives, and might not have time to write hundreds of emails, but how hard is it really to write "Sorry your video didn't make finals due to _______. We appreciate your entry and better luck next year!" and press send? Or if the video has an instant disqualifier (subtitles/dub audio/whatever) to send them a note stating something like "I'm afraid your video doesn't follow the rules, as I see your video contains _______. If you can fix this issue and resubmit, it might have a better chance at getting shown during the contest."
I'm not saying to "hold the editor's hand" or to even link them guides. That's not the coordinator's job to teach people how to improve, but a bit of communication as to weather or not they are in the contest, and why they aren't would improve the experience. I'm more likely to enter contests where the coordinator is available to the entrants to answer questions, confirm videos, and explain what went wrong in the case of disqualification BEFORE the convention.
It actually kinds surprises me that more conventions don't do this.
I'm AMV staff working directly under the coordinator for Nan Desu Kan and this is what I did last year when we received well over 200+ entries.
If you open up submissions early enough you'll get maybe 1-3 entries a day with small spikes here and there. The majority of the entries are just fine as long as your rules aren't insane so they confuse the entrants. For the "ok to go" entries, a simple copy/pasta email along the lines of "We received your entry, it's in our database, yadda yadda yadda..." works fine.
Any entries that have problems would get replies like this:
Thank you for your submission to Nan Desu Kan's 2011 AMV Contest!
We apologize for the delay in the confirmation letter, but be assured, your entry has been received and has been entered into our database.
After reviewing your entry, we have found that there may be some technical details you might like to address to better your chances of making it into the finals and having your video played at the convention. Please review the contest rules: http://ndkdenver.org/activities/amvs/contest-rules
- Video Quality
- Resolution/Aspect Ratio
Feel free to send a resubmission or reply to this email if you have any questions.
^ That's what we'd send out for videos that had correctable problems.
Or a different variation of the same email detailing why the video would be disqualified (subtitles, offensive material, stolen footage, etc...)
I would personally reply to every single entry with an email like this. It took a maximum of 20 minutes out of my day to download, check and email people.
It helped weed out serious entrants from those who just wanted one of our awesome AMV contest badges. Editors who were developing their skills contacted me for help, corrected their problems and sent in solid entries. It was beneficial for both the editors and the con. In my opinion, if you're not willing to take that extra little step for the people who are supporting your convention, you should step down and find someone else who is willing to.
That being said, submit to Nan Desu Kan!
Submission page will be up soon